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CITY OF ALHAMBRA
ALHAMBRA CITY COUNCIL
MAY 22, 2023
The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.
Watch and listen to the meeting as follows:
Zoom Webinar direct link:
Webinar ID: 813 2177 8489, Passcode: 644586
Or by telephone by dialing (833) 548-0276 (Toll Free) or (833) 548-0282 (Toll Free) or (877) 853-5257 (Toll Free) or (888) 475-4499 (Toll Free) or +1(719) 359-4580 or +1(309) 205-3325 or +1(253) 215-8782 or +1(346) 248-7799 or +1(646) 931-3860 or +1(301) 715-8592 or +1(312) 626-6799 or +1(646) 558-8656 and entering Webinar ID: 813 2177 8489 and Passcode: 644586. Please Note: All members of the public calling or logging into the meeting will be muted so that the meeting can proceed. If there are technical difficulties with Zoom during the meeting, the meeting will proceed regardless. Meetings can also be viewed via livestream here: https://www.spectrumstream.com/streaming/alhambra/live.cfm
Addressing the Council:
In person: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting should complete a Speaker Request Card and submit it to the City Clerk so the City Council knows you wish to speak. When called upon by the presiding officer, please step to the podium.
Via Zoom or Telephone: “Raise your hand” - Members of the public may speak by using the “Raise Hand” function during the public comments portion, if on Zoom or telephone. Staff will unmute speakers participating via Zoom or telephone and announce your name when it is your time to speak.
Remarks are limited to 5 minutes; however, the presiding officer may either extend or reduce the maximum time to such period of time as the Council may determine.
Standards of Decorum: Any person addressing the Council who refuses to stop speaking after his/her time has expired or any person who behaves in such a manner as to interfere with or impede the progress of the City Council meeting who, after a request by the presiding officer, refuses to cease such behavior may be removed from the City Council chambers upon direction of the presiding officer.
Enforcement of Decorum: The Chief of Police, or his/her designee, shall be Sergeant-at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the presiding officer for the purpose of maintaining order and decorum at the Council meeting.
Persons Authorized to be Within Rail: No person, except City official or their designees, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council.
Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.
CITY OF ALHAMBRA
ALHAMBRA CITY COUNCIL
Council Chambers, 111 South First Street
May 22, 2023
COUNCIL: Lee, Maza, Maloney, Pérez, Andrade-Stadler
FLAG SALUTE: Led by Mayor Andrade-Stadler
LAND ACKNOWLEDGEMENT: We acknowledge that the land on which we are gathered is the traditional, ancestral, and unceded territory of the Gabrielino/Tongva peoples. We seek to prioritize respect for the historic culture and contemporary presence of the native peoples throughout California, especially in the greater Los Angeles/Alhambra area. We come with respect and gratitude for the Gabrielino/Tongva people who still consider themselves the caretakers of this land. It is through their examples that we are reminded of our greater responsibility to take care of Mother Earth and to take care of each other.
READING OF ORDINANCE TITLES
Government Code Section 36934 requires that all ordinances be read in full prior to City Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read.
Recommended Action: By motion, determine that the titles to all ordinances which appear on this public agenda have been read, and waive further reading.
1. PROCLAMATIONS – F2M23-3
A. Ratify the action of Mayor Andrade-Stadler in proclaiming June 2, 2023 as National Gun Violence Awareness and Wear Orange Day in Alhambra.
B. Ratify the action of Mayor Andrade-Stadler in proclaiming June 2023 as LGBTQ+ PRIDE MONTH in Alhambra.
2. DRAFT BUDGET FOR FISCAL YEARS 2023-24 & 2024-25 & CAPITAL IMPROVEMENT PLAN FOR FISCALYEARS 2023-2024 THROUGH 2027-2028 – F2M23-17
Staff requests that the City Council review and discuss the Draft Budget for fiscal years 2023-24 & 2024-25 for the City of Alhambra, the Golf Course Clubhouse Corporation, the Alhambra Capital Improvements Corporation and the Alhambra Public Financing Corporation and the Capital Improvement Plan for fiscal years 2023-2024 through 2027-2028. The Two-Year Budget and Capital Improvement Plan will come back for final City Council consideration and adoption at the June 26, 2023 meeting.
Recommended Action: City Council review and discuss the Fiscal Years 2023-24 & 2024-25 Draft Budget and the Capital Improvements Plan for fiscal years 2023-2024 through 2027-2028.
3. WATER RATE STUDY – F2M23-50
The City of Alhambra’s Utilities Department Water system is made up of 143 miles distribution mains, 3742 valves, 1118 hydrants and 13 reservoirs, the system delivers water and fire protection to the entire City of Alhambra. The current Water Rate Structure for the City of Alhambra was adopted in 2009, and the water rates have not been adjusted since 2013. The Utilities Department contracted Robert D. Niehaus Inc. (RDN) to review the current water rates and develop a 5-year financial plan for Water Fund to ensure financial sufficiency for continued operation, capital improvement, debt service and reserves. Mr. Anthony Elowsky from RDN will present the cost-of-service analysis and Water Rate Structure they have designed to meet the requirements under Proposition 218.
Recommended Action: City Council receive and file this informational report
4. PUBLIC WORKS MAINTENANCE & IMPROVEMENT DISTRICT & POLICE FACILITIES ASSESSMENT DISTRICT: FISCAL YEAR 2023-2024 RENEWALS – F2M23-45, N2M23-58, R2M23-26, R2M23-27
This is the time and place set by Notice No. N2M23-58 for the City Council to hold a public hearing to consider the following:
A. The Public Works Maintenance and Improvement District No. 1 - Zone A includes the downtown area only and was established to provide a source of funding to operate and maintain specialized improvements in the downtown area. Those improvements include items such as decorative sidewalk planters, landscape medians, decorative sidewalk and paving and the Washington Twin streetlights. This assessment is proposed to be unchanged from the 2022-23 level; and,
B. The Public Works Maintenance and Improvement District No. 1 - Zone B was established to fund debt service on a bond issue and ongoing maintenance and operation of the City-wide street lights, sidewalks, curb and gutters, streets, street trees, median landscaping and municipal parking lots and structures. The work is performed by a combination of a concrete crew, a two-person electrical crew (who also maintain traffic signals), an asphalt crew, and contractors. This assessment is proposed to be unchanged from the 2022-23 level; and,
C. The Public Works Maintenance and Improvement District No. 1 - Zone C was established in 1987 and includes generally those properties located on both sides of Main Street, between Atlantic and Palm, and on both sides of Palm, between Main and Commonwealth. The purpose of Zone C is to provide funding for the ongoing maintenance and operation of the public improvements, which were constructed in the Auto Row area and include the grass parkway, the feature lights between Atlantic and Olive, and the street trees. This assessment is proposed to be unchanged from the 2022-23 level; and,
D. The Alhambra Police Facilities Assessment District (PFAD) assessment was created in 1991 by the City Council after a vote in which nearly 60 percent of the voters indicated approval for the proposal. The assessment pays the debt service on the bonds that were used to build the police facility. This assessment is proposed to be unchanged from the 2022-23 level, which for a single-family home is $59.56. The final debt service payment will be made in September of this year.
Recommended Action: After receiving public testimony, the Mayor should close the public hearing and the City Council, by one motion, should adopt the following:
1) Resolution No. R2M23-26 entitled: A Resolution of the Alhambra City Council ordering the renewal of the City of Alhambra Public Works Maintenance and Improvements District No. 1 for Fiscal Year 2023-2024, confirming the Assessment Diagram and Assessment therefor and providing for the Assessment Levy in connection therewith; and;
2) Resolution No. R2M23-27 entitled: A Resolution of the Alhambra City Council ordering the renewal of the City of Alhambra Police Facilities Assessment District No. 91-1 for Fiscal Year 2023-2024, confirming the Assessment Diagram and Assessment therefor and providing for the Assessment Levy in connection therewith
5. 2023-2024 ANNUAL ACTION PLAN FOR CDBG AND HOME PROGRAMS – F2M23-52, N2M23-42, M2M23-89
This is the time and place set by Notice No. N2M23-42 for the City Council to hold a public hearing to consider the proposed Community Development Block Grant (CDBG) and HOME funding for the City of Alhambra’s proposed 2023-2024 Annual Action Plan and to receive comment pursuant to and in compliance with the Federal Department of Housing and Urban Development (HUD) pre-submission requirements. For FY 2023-2024, HUD officially notified the City of its funding allocations. The total HUD allocation is $1,417,146.00, with $847,164 from CDBG and $569,982 from HOME. The allocation for FY 2022-2023 for CDBG was $870,616, which was a decrease in the amount of $23,452 and for HOME allocation was $569,254, which was an increase of $728.00. The following programs are proposed to be funded from CDBG and HOME during FY 2023-2024:
Fair Housing $ 25,000
Code Enforcement $200,000
Public Services – Senior Case Management $127,074
Housing Rehab: Minor Improvements $350,658
CDBG Total $847,164
Housing Rehab: Major Improvements $427,487
CHDO (New Construction) $85,497_
HOME Total $569,982
On April 11, 2023, the HCDA Citizen Advisory Committee reviewed the proposed one-year Action Plan and voted unanimously to recommend approval to the City Council. The notice for this hearing and the 30-day public review of the 2023-2024 Annual Action Plan was published in the Pasadena Star News, La Opinion, and World Journal newspapers. The plan was also available for review at City Hall, Library, and the City’s website. As of the date of drafting this report, no public comments were received.
Recommended Action: After receiving public testimony, the Mayor should close the public hearing and, at the City Council’s discretion, approve the proposed 2023-2024 Annual Action Plan for the Community Development Block Grant (CDBG) and HOME programs and authorize staff to submit the plan to the U.S. Department of Housing and Urban Development (HUD). (M2M23-89)
CONSENT AGENDA (Item Nos. 6 – 27)
All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration.
6. REQUEST TO REFUND FEES – ASIAN AMERICANS ADVANCING JUSTICE – F2M23-7, M2M23-92
On May 8, 2023, Councilmember Maloney requested a refund of the special event permit fees paid by Asian Americans Advancing Justice be considered. Asian Americans Advancing Justice coordinated a Community Dance on May 20, 2023 at the Lai Lai Ballroom & Studio to celebrate AAPI Heritage Month and the unity spirit, pride, culture and joy of Asian Americans and Pacific Islanders. The City’s fees paid for the special event permit were $1,426.17.
Recommended Action: City Council direct the Finance Director to refund special event permit fees paid in the amount of $1,426.17 to Asian Americans Advancing Justice, as deemed appropriate. (M2M23-92)
7. AWARD CONTRACT: DEVELOPMENT OF A FEASIBILITY STUDY FOR THE STORY PARK STORMWATER CAPTURE PROJECT – F2M23-29, RFP2M23-7, C2M23-36, M2M23-78
On March 13, 2023, the City Council approved the distribution of a Request for Proposals for Development of a Feasibility Study for the Story Park Stormwater Capture Project. The Feasibility Study will satisfy the requirements of the Safe Clean Water Program to compete for funding from the Regional Program for stormwater project design, construction, operations and maintenance, and other related eligible activities at the proposed Story Park site. Four proposals were received for the project. A review committee comprised of three staff members reviewed the submitted proposals. Staff evaluated the proposals based on qualifications, experience, references, technical approach, responsiveness and cost. Craftwater Engineering Inc. was selected as the most responsive firm.
Recommended Action: City Council award a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and Craftwater Engineering Inc. for the development of a Feasibility Study for the Story Park Stormwater Capture Project in an amount not to exceed $99,946.00; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-78)
8. AWARD CONTRACT: PURCHASE AND INSTALLATION OF FUEL MASTER HARDWARE & SOFTWARE – F2M23-46, C2M23-37, M2M23-79
As part of the City of Alhambra’s on-going effort to monitor fuel inventory and usage more accurately, the purchase and installation of a new fuel master system at the Alhambra Police Department and a hardware upgrade to the Alhambra City Yard is needed. Staff is seeking to purchase this system though a cooperative purchase agreement. Cooperative purchase is allowable per Alhambra Municipal Code 3.36.080(B)(3). On September 29, 2020, Sourcewell opened bids for the procurement of Electronic Fuel Management systems & related equipment, accessories, and services. Sourcewell awarded contract 092920-SYS to Syn-Tech Systems on November 4, 2021, a contract that does not expire until December 4, 2024. Fuel Serv is the local Authorized Distributer for Syn-Tech Systems.
Recommended Action: City Council award a contract, subject to final language approval by the City Manager and City Attorney, to Fuel Serv for the purchase and installation of Fuel Master fuel tracking hardware & software for the Alhambra Police Department and Alhambra City Yard in the amount of $125,568.13; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-79)
9. STREET EASEMENT: 1318 AND 1322 WEST ALHAMBRA ROAD – F2M23-8, M2M23-80, D2M23-2029
Staff requests that the City Council accept a street easement for the property located at 1318 and 1322 W. Alhambra Road. To provide for proper sidewalk access purposes along the full property frontage for a sidewalk width of 5 feet, the project located at 1318 and 1322 W. Alhambra Road required a 5-foot street easement dedication. The sketch and legal description have been completed, and have been reviewed and approved by the City Engineer.
Recommended Action: City Council adopt Minute Order No. M2M23-80 as follows:
RESOLVED by the Alhambra City Council as follows: This Council hereby accepts that certain Easement (Deed No. D2M23-2029) from Tong Jue Si, a California Non-Profit Religious Corporation granting to the City of Alhambra an easement for public streets and highways and public utility purposes and appurtenant facilities the real property in the City of Alhambra, County of Los Angeles, State of California, more particularly described as follows:
The northly 5 feet of Lots 1 and 2 of Teagarden Tract, in the City of Alhambra, County of Los Angeles, State of California, as per Map recorded in Book 13, Page 93 of Maps, in the Office of County Recorder of Said County Area is approximately 500 square feet.
and, direct staff to undertake the steps necessary to finalize Council’s action.
10. APPROVE MOA: ADMINISTRATION AND COST SHARING FOR IMPLEMENTATION OF THE COORDINATED INTEGRATED MONITORING PROGRAM & WATERSHED MANAGEMENT PLAN FOR THE UPPER LOS ANGELES RIVER WATERSHED MANAGEMENT AREA – F2M13-54, C2M23-38, M2M23-81
Staff requests that the City Council approve a Memorandum of Agreement (MOA)between the City of Alhambra and 18 other governmental agencies and the San Gabriel Valley Council of Governments for the administration and cost sharing among the agencies related to the implementation of the Coordinated Integrated Monitoring Program and Enhanced Watershed Management Program for the Upper Los Angeles River Watershed Management Area. This MOA shall become effective on July 1, 2023 and shall remain in effect for three (3) years up to and including June 30, 2026.
Recommended Action: City Council approve a Memorandum of Agreement (MOA) between the City of Alhambra and 18 other governmental agencies and the San Gabriel Valley Council of Governments for the administration and cost sharing among the agencies related to the implementation of the Coordinated Integrated Monitoring Program and Watershed Management Program for the Upper Los Angeles River Watershed Management Area in the amount of $25,278.00 for FY 2023-24; $24,472.00 for FY 2024-25 and $29,209.00 for FY 2025-26; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-81)
11. NOTICE OF COMPLETION: LONGDEN WELL NO. 2 TEMPORARY PUMP RENTAL – F2M22-29, C2M22-35, M2M23-82
On June 27, 2022, the City Council awarded a contract to General Pump Company for the Longden No. 2 Temporary Pump Rental in the amount of $88,971.00. The final cost of the project was $88,971.00 per the contract amount. The project has been completed in accordance with the City’s requirements and specifications. As such, it would be appropriate for the City Council to accept the project as complete and instruct the City Clerk that the Notice of Completion be filed with the County of Los Angeles Recorder’s Office.
Recommended Action: City Council accept the work of General Pump Company Inc. for Longden No. 2 Temporary Pump Rental as complete in the amount of $88,971.00; direct the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; direct the Finance Director to release the retention 35 days from the date of recordation if no liens are filed; and direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-82)
12. NOTICE OF COMPLETION: LONGDEN WELL NO. 2 MOTOR REPLACEMENT PROJECT – F2M22-29, C2M22-6, M2M23-83
On February 28, 2022, the City Council awarded a contract to General Pump Company for the Longden No. 2 Motor Replacement in the amount of $227,064.00. The final cost of the project was $222,442.23, $4,621.77 below the contract amount due to a reduction in labor time required to install the motor. The project has been completed in accordance with the City’s requirements and specifications. As such, it would be appropriate for the City Council to accept the project as complete and instruct the City Clerk that the Notice of Completion be filed with the County of Los Angeles Recorder’s Office.
Recommended Action: City Council accept the work of General Pump Company Inc. for Longden No. 2 Motor Replacement as complete in the amount of $222,442.23; direct the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; direct the Finance Director to release the retention 35 days from the date of recordation if no liens are filed; and direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-83)
13. AWARD CONTRACT: FINANCIAL MANAGEMENT SOFTWARE ANNUAL MAINTENANCE – F2M5-75, C2M23-39, M2M23-84
The Finance Department utilizes Tyler EDEN as the financial management software for the City. The EDEN system provides several crucial software/database modules, including general ledger, accounts payable, payroll, and human resources. EDEN software is licensed to the City from Tyler Technologies, Inc. and is critical to the operations of the Finance Department. Tyler Technologies, Inc. is the sole provider of software licenses, user support, software updates, and version upgrades for the EDEN product. Pursuant to Alhambra Municipal Code 3.36.080 (B)(2), the purchase method may be dispensed when the equipment can only be obtained from one source (sole source). Staff is recommending an award of contract to Tyler Technologies, Inc. Staff will be bringing an item to the next City Council meeting to request for an award of contract for a new Enterprise Resource Planning (ERP) accounting system.
Recommended Action: City Council award a professional services agreement, subject to final language approval by the City Manager and City Attorney, to Tyler Technologies, Inc. (EDEN) for the annual software support, maintenance, and license agreement for the City’s Financial Management System in an amount not to exceed $71,000; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-84)
14. AUTHORIZE RFP: DESIGN SERVICES FOR TRAFFIC SIGNAL SYNCHRONIZATION PROJECT – ADAPTIVE/TRAFFIC RESPONSIVE UPGRADES PHASE 1 – F2M23-47, RFP2M23-17
As part of a broader package of projects known as the SR-710 MIPs (Mobility Improvement Projects), traffic signal synchronization projects were awarded by LACMTA Measure R Funding. The SR-710 MIPs are the result of reallocated Measure R Funds for the SR-710 North Project to new mobility improvement projects within the San Gabriel Valley subregion. This project encompasses four project corridors affecting 62 traffic signals in the City of Alhambra along Garfield Avenue, Fremont Avenue, Atlantic Boulevard, and Valley Boulevard. These four corridors are funded under separate LACMTA Measure R Funding Agreements but are being combined for the purposes of this RFP because of identical preliminary design scope and objectives for all project areas and to gain efficiency in preparation and review and in managing these projects. The Alhambra Adaptive Traffic/Traffic Responsive Control Project (Garfield, Fremont, Atlantic and Valley) is an eligible SR-710 North Corridor Mobility Improvement approved by the Metro Board of Directors. The project will upgrade the traffic signal system, and other components at major north-south and east-west corridors to improve the traffic operations and mobility in the City. These improvements will be planned and developed in conjunction with adjacent cities and Los Angeles County to ensure that traffic operations are coordinated through major corridors within the SR-710 area. Staff is seeking to distribute a Request for Proposals for professional engineering design services for the project.
Recommended Action: City Council authorize the distribution of a Request for Proposals for Design Services the Traffic Signal Synchronization Project – Adaptive/Traffic Responsive Upgrades Phase 1 with proposals due no later than 4:00 p.m. on Thursday, June 22, 2023.
15. AUTHORIZE RFP: UNINTERRUPTABLE POWER SUPPLY SYSTEMS – F2M23-48, RFP2M23-14
The Police Department facility was built in 1994 and now requires services to upgrade and install two uninterruptable power supply (UPS) systems. The current UPS systems are beyond their useful life. Updated UPS systems are crucial for maintaining the computer aided dispatch (CAD) system operability and police radio equipment functionality. Services sought include installation of equipment, upgrading electrical wiring, maintenance and administration of upgrades.
Recommended Action: City Council authorize the distribution of a Request for Proposals (RFP) for the purchase and installation of two uninterruptable power supply systems for the Police Department facility; and, direct staff to undertake the steps necessary to finalize Council’s action.
16. NOTICE INVITING BIDS: FIRE STATION 73 KITCHEN REMODEL PROJECT – F2M23-49, N2M23-61
The kitchen at Fire Station 73 is old and deteriorated. It is in need of a complete rehabilitation. Plans and specifications have been prepared to rehabilitate the kitchen with new cabinets, fixtures, flooring, lighting, plumbing fixtures and paint. Bids are due no later than 10:30 a.m. on June 29, 2023 in the office of the City Clerk and will be opened at 11:00 a.m. that same day.
Recommended Action: City Council authorize staff to circulate a Notice Inviting Bids to prospective contractors for the Fire Station 73 Kitchen Remodel Project; and, direct staff to undertake the steps necessary to finalize Council’s action.
17. CONTRACT AMENDMENT: WIRELESS MOBILE SERVICES AGREEMENT WITH T-MOBILE – F2M22-6B, C2M22-60, M2M23-85
On November 14, 2022, the City Council approved an agreement with T-Mobile USA, Inc. for Connecting Heroes Program wireless mobile services through May 2023 for an amount estimated at $16,647 annually. The original contract amount did not include charges for taxes and fees. The T-Mobile Connecting Heroes Program amendment states the term of the agreement (C2M22-60) will continue on a month-to-month basis provided the NASPO ValuePoint Contract No. MA176 – Master Agreement is in effect, which has a contract ending date of August 11, 2024. The City has the option to terminate the contracted support services at any time upon 30 days written notice to T-Mobile.
Recommended Action: City Council approve an amendment, subject to final language approval by the City Manager and City Attorney, to the agreement between the City of Alhambra and T-Mobile USA, Inc. (C2M22-60) for wireless mobile services for an amount not to exceed $19,800 annually; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-85)
18. AWARD CONTRACT: LANDSCAPE MAINTENANCE SERVICES FOR VARIOUS CITY PROPERTIES – F2M23-32, RFP2M23-6, C2M23-40, M2M23-87
In March of 2023, staff released a Request for Proposals (RFP2M23-6), requesting landscaping maintenance services for the maintenance of various landscaped areas throughout the City of Alhambra, including the downtown area, Auto Row, various park sites, City Hall, Police Department, Library, Freeway off-ramps, Public Works & Utilities Department Facilities, and Parking Structures. Six proposals were submitted, and a committee comprised of representatives from Parks & Recreation, Public Works and the Utilities Department evaluated the proposals and ranked them based on various factors from experience, to price, to references. After a lengthy review process, staff agreed Parkwood Landscape Maintenance Inc. is the most professional, qualified, and best priced proposal. Under the new proposal, Parkwood will increase their field staffing level by three full time employees to better serve the City and provide a more consistent and improved level of service. Parkwood Landscape Maintenance Inc. proposes to provide landscaping maintenance services to City facilities at an amount not to exceed $465,660.00. After completion of the third year, Parkwood may submit for a one-time cost adjustment per the CPI index, limited to no more than 5%. As such, staff recommends awarding a two-year contract with an option for 1 two-year and 1 one-year contract extension periods to Parkwood Landscape Maintenance Inc., effective July 1, 2023.
Recommended Action: City Council award a two-year contract, subject to final language approval by the City Manager and City Attorney, to Parkwood Landscape Maintenance Inc. for landscape maintenance services for City Hall, Police Department, Library, Public Works and Utilities Department facilities in an amount not to exceed $465,660 commencing July 1, 2023 through June 30, 2025, the contract provides for a two-year contract period with an option for one two-year contract extension and an additional one-year contract extension period; authorize the City Manager to execute the extensions if the services are satisfactory; direct the Finance Director to appropriate funds in the amounts outlined in the May 22, 2023 report by the Director of Parks & Recreation; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-87)
19. NOTICE INVITING BIDS: POLICE DEPARTMENT SERVER ROOM HVAC UPGRADE – F2M23-51, N2M23-60
The existing cooling unit servicing the Alhambra Police Department server room is tied into the existing chiller. This unit does not run independently and has malfunctioned due to various issues. When the unit malfunctions, it causes the servers to lose power and vital technology services are lost. The City has secured a consultant to assess the structural feasibility of installing two additional units which enables the server room to function independently of the building chiller. The assessment confirmed structural feasibility of the proposed units and the City is moving forward with the equipment anchorage and support design. Specifications have been prepared and will be included in the advertised Notice Inviting Bids.
Recommended Action: City Council approve the distribution of a Notice Inviting Bids to qualified contractors for the Police Department Server Room HVAC Upgrade with bids due no later than 10:30 a.m. on June 15, 2023, and opened at 11:00 a.m. that same day.
20. CONTRACT AMENDMENT: PROFESSIONAL ON-CALL CEQA & NEPA CONSULTING SERVICES – F2M16-39, C2M16-42, M2M23-86
On June 27, 2016, the City Council awarded a Professional Services Agreement (“Agreement”) to Dudek for California Environmental Quality Act (CEQA)/National Environmental Policy Act (NEPA) consulting services on an as-needed basis for future development projects. This contract provides for a revolving fund to render services that are reimbursed by a project applicant. Previously, the City Council approved amendments to the Agreement in 2018 and in 2021 (both to adjust the not-to-exceed cap). The City has engaged Dudek with a variety of projects in the past and will need on-call CEQA services for future development projects. The proposed amendment extends the term for an additional five-years through June 27, 2027 after which time, any additional renewal terms will require City Council approval. The contract can be terminated at any time by providing sixty days advance notice. The amendment also increases the not-to-exceed cap by $250,000 (from $350,000 to $600,000 for the life of the contract), unless the Agreement is further amended.
Recommended Action: City Council approve that certain Third Amendment to Agreement for Professional Planning Services with Dudek for on-call California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) consulting services on an as-needed basis for future development projects, on file in the City Clerk’s Office as C2M16-42 and by this reference incorporated herein and made a part of as though fully set forth herein; and, direct staff to undertake the necessary steps to finalize the Council’s action. (M2M23-86)
21. APPROVAL OF MEASURE R FUNDING AGREEMENT WITH THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (METRO) FOR THE FREMONT RAMP AND INTERCHANGE IMPROVEMENTS – F2M19-32, C2M23-41, M2M23-88
On March 13, 2023, the City Council authorized a Cooperative Agreement with Caltrans for the Fremont Ramp and Interchange Improvements as part of “Advancing Alhambra” to improve local roads and safety and reduce traffic and congestion throughout Alhambra. On May 8, 2023, the City received a Funding Agreement from Metro for the Fremont Ramp and Interchange Improvements in the amount of $100 million; staff is seeking City Council approval to execute the Funding Agreement to enable reimbursements to the City for past and future expenses related to this mobility improvement project. The Fremont Ramp and Interchange improvements are intended to keep motorists on the I-10 rather than encourage repeat cut through via Alhambra’s streets and neighborhoods. Since traffic will be more efficient with less congestion, the improvements will aid in reducing idling and improving air quality in Alhambra.
Recommended Action: City Council approve a Funding Agreement with the Los Angeles County Metropolitan Transportation Authority (Metro) for the Fremont Ramp and Interchange Improvements, subject to final language approval by the City Manager and City Attorney; authorize the City Manager to execute said Agreement; and, direct staff to undertake the steps necessary to finalize the Council’s action. (M2M23-88)
22. AWARD CONTRACT: DESIGN, CONSTRUCTION & DECORATION OF THE 2024-2028 TOURNAMENT OF ROSES PARADE FLOATS – F2M23-33, RFP2M23-9, C2M23-42, M2M23-90
On March 13, 2023, City Council authorized the circulation of a Request for Proposals for design, construction and decoration of the 2024-2028 Tournament of Roses Parade floats. Staff issued a Request for Proposal on March 14, 2023. Three professional commercial float builders received the Request for Proposals. Two float builders chose not to participate in the bidding process. The sole bidder is the Phoenix Decorating Company. Additionally, Phoenix Decorating Company submitted three renderings of possible float options and cost for each float option for the City’s 2024 float to City Arts and Cultural Events Committee to review. The Committee has reviewed the three options and recommended the “Dragon Music” rendering. The cost for the City’s participation in the 2024 parade includes the float’s design, construction, decoration, and operation. The funds used are from the Art in Public Places fund and are restricted to art projects such as the Rose Parade Float.
Recommended Action: City Council appropriate funds from the Art in Public Places Fund for the City’s participation in the 2024-2028 Tournament of Roses Parade, which includes the design, construction, decoration and operation of the float; approve an agreement, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and Phoenix Decorating Company for oversight, building, and execution of the float in an amount not to exceed $130,216 in 2024, $136,726.80 in 2025, $143,563.14 in year 2026, $150.741.30 in 2027 and $158,278.36 in 2028; and, direct staff to undertake the steps necessary to finalize the City Council’s action. (M2M23-90)
23. AWARD CONTRACT: ALHAMBRA COMMUNITY CENTER PROJECT MANAGEMENT SERVICES – F2M22-65, RFP2M22-22, C2M23-43, M2M23-91
On November 14, 2022, the City Council authorized the circulation of a Request for Proposals for Project Management Services for the Alhambra Community Center Project. The Project Manager will be responsible for duties from feasibility study completion through the completion of construction, including but not limited to; oversight of the environmental review process; RFP, selection, and Architect oversight; value engineering; bid packages for construction; maintain project schedule; project budget oversight; on-site project management services through completion of construction; assist with community outreach, and other duties as may be required. A total of four (4) proposals for this project were received from qualified consulting firms. On May 1, 2023, an evaluation panel consisting of two City Council members and four City staff members interviewed and rated the firms to determine how each met the essential requirements outlined in the RFP, including: Compliance with the RFP Requirements; Project Understanding and Approach; Experience; Level of effort, schedule, and cost-effectiveness to provide efficient services. After careful consideration, the evaluation panel determined Corbis and Cowley best meets the City’s criteria and overall needs.
Recommended Action: City Council award a contract, subject to final language approval by the City Manager and the City Attorney, by and between the City of Alhambra and Corbis and Cowley, for Project Management Services for the construction of the Alhambra Community Center in an amount not to exceed $750,000 or $25,000 per month for 30 months; and, direct staff to undertake the steps necessary to finalize the Council’s action. (M2M23-91)
24. TREASURER’S REPORT – F2M23-1
Recommended Action: City Council receive and file as submitted the Treasurer's Report prepared by the Director of Finance for the month of April 2023, listing all of the City's investments as of April 30, 2023.
25. PERSONNEL ACTIONS – F2M23-1
Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated May 22, 2023 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.
26. DEMANDS - F2M23-1
Recommended Action: City Council approve as submitted Final Check List (237987 thru 238151) in the amount of $915,886.10 for the period ending March 23, 2023 and Schedule of Wire Transfers in the amount of $2,548,164.37 for the week ending March 17, 2023; Final Check List (238152 thru 238290) in the amount of $1,123,809.60 for the period ending March 30, 2023 and Schedule of Wire Transfers in the amount of $345,459.57 for the week ending March 24, 2023; Final Check List (238291 thru 238456) in the amount of $60,258.92 for the period ending April 4, 2023; and, Final Check List (238457 thru 238555) in the amount of $439,311.96 for the period ending April 6, 2023 and Schedule of Wire Transfers in the amount of $943,522.95 for the week ending April 7, 2023.
27. TENANT PROTECTION ORDINANCES: ADOPTION OF AN URGENCY ORDINANCE IMPOSING A TEMPORARY MORATORIUM ON NO FAULT, SUBSTANTIAL REMODEL EVICTIONS FOR CERTAIN RESIDENTIAL TENANCIES IN THE CITY OF ALHAMBRA AND FIRST READING OF A NON-URGENCY ORDINANCE REGARDING THE SAME – F2M23-7, O2M23-4811, O2M23-4812
On January 1, 2020, the California Tenant Protection Act of 2019 (AB 1482) established an annual rent increase cap of five percent plus inflation or ten percent, whichever is lower. AB 1482 also prohibits evictions without “just cause” (as defined). However, AB 1482 contains numerous exceptions. One of those exceptions allows owners to evict tenants in order “to demolish or to substantially remodel” a rental unit. This report refers to these as “substantial remodel evictions.” After the tenancy is terminated, the owner can raise rent on the newly-remodeled unit in excess of AB 1482’s rent cap. At its regular meeting on May 8, 2023, the City Council heard testimony from certain tenants and tenant advocates about impending renovation eviction notices. The Council directed an ordinance similar to that adopted by the City of Claremont and other cities be adopted to provide the City additional time to study the appropriate tenant protections for Alhambra. Staff has prepared temporary renovation eviction moratorium ordinances for the City Council’s consideration. Staff recommends the temporary moratorium be in place for six months, but the City Council can direct staff to adjust the time period, if preferred. Many types of residential rental properties are exempt from AB 1482’s tenant protections and would also be exempt from the proposed ordinances. If adopted as drafted, the Temporary Eviction Moratorium Ordinances will apply to all non-exempt residential rental units, including where a notice to vacate or to quit the rental unit has been served prior to the effective date of the ordinance, but where an unlawful detainer judgment has not been issued as of the effective date of the ordinance. If desired, the City Council could direct staff to modify the ordinance(s) so that evictions that are already in progress are not subject to the ordinance(s)’ new requirements. Many cities and counties (including the County of Los Angeles and the Cities of Los Angeles, Long Beach, South Pasadena, Claremont, and Pomona) have adopted measures to heighten protection for tenants facing no fault evictions. These are issues that staff will study and can bring back to the Council for its consideration during the pendency of the moratorium ordinance, if the Council adopts same.
Recommended Action: City Council, by one motion, should take the following actions:
1. Declare introduced for its first reading the following urgency ordinance entitled:
Ordinance No. O2M23-4811: An Urgency Ordinance of the City Council of the City of Alhambra, California, enacted pursuant to California Government Code Sections 36934 and 36937 and Section 48 of the Alhambra Charter establishing a temporary Moratorium on certain “no fault” residential evictions due to a property owner’s intent to substantially remodel the tenant’s unit in the City of Alhambra
and adopt same by a 4/5 vote of the City Council, after which such ordinance shall go into effect immediately; and,
2. Declare introduced for its first reading the following ordinance entitled:
Ordinance No. O2M23-4812: An Uncodified Ordinance of the City Council of the City of Alhambra, California establishing a temporary Moratorium on certain “no fault” residential evictions due to a property owner’s intent to substantially remodel the tenant’s unit in the City of Alhambra
which ordinance will return for a second reading and adoption at the next regular City Council meeting.
PUBLIC COMMENT FOR NON-AGENDIZED ITEMS (TIME LIMITATION - 5 MINUTES)
Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please note that while the City Council values your comments, pursuant to the Brown Act, the City Council cannot take action unless the matter appears as an item on a forthcoming agenda.
COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M23-7
Each Councilmember at his/her discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items.
ADJOURNMENT: The next regular meeting of the Alhambra City Council is scheduled for Monday, June 26, 2023 at 6:00 p.m.
N O T I C E
Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Thursday from 7:00 a.m. to 5:30 p.m. If you would like to sign-up to receive the City Council meeting agenda and staff reports packet, please visit the City’s website at www.cityofalhambra.org and you will be able to submit your email address on the homepage to the subscription service. Pursuant to Government Code Section 54957.5(b), materials related to agenda items for regular meetings of the Alhambra City Council that are distributed less than 72 hours prior to that meeting, will be made available for public inspection at the Alhambra City Clerk’s Office.
Broadcast of Meeting: A live video stream of each Council meeting is available through the City’s website. The regular meetings of the Alhambra City Council are recorded and are broadcast on Charter Channels 3 and 182 at 7:30 p.m. on Thursdays and Mondays following the meeting. Recordings are also available for viewing by the public on the City of Alhambra’s website, at the Alhambra Public Library and, upon appointment, in the City Clerk’s Office.
Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office at (626) 570-5090. Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Translation Services Requests: If you require translation services in order to participate in a meeting please contact the City Clerk’s Office at (626) 570-5090. All requests for translation services shall be made by 4 p.m. the Thursday prior to the City Council meeting. If translation is not requested by 4 p.m. the Thursday prior to the City Council meeting, staff will try to accommodate the request if possible.
LAUREN MYLES, CMC